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Scheduled Tasks

Scheduled tasks let PrimeThink run AI work automatically on a recurring schedule — no user interaction required. Use them for regular reports, monitoring, periodic data collection, or any workflow that should happen at specific times.

There are three ways to schedule work in PrimeThink:

1. Scheduling a Task

Every Task has an optional Schedule component — a timing configuration that makes the task run automatically. When the schedule fires, the AI executes the task's Goal without anyone typing a message.

Schedules are expressed naturally, for example:

  • Every Monday at 9:00 AM
  • Daily at 6am
  • Every Wednesday and Friday

You can create a scheduled task from the task editor, or simply ask the AI:

"Create a task named 'Weekly Status Report'
Description: Generate comprehensive project status report
Goal: Maintain clear project visibility
Schedule: Every Monday at 9am
Initial Prompt: Analyze previous week's progress, blockers, and next steps"

Enable the Scheduled Tasks capability on the task so it can run on its timer. See Creating Tasks — Pattern 5: Scheduled Automation Task for a complete worked example (a weekly industry-news digest combining Web Search and Memory).

2. Scheduled Prompts (AI-Created)

Agents with the scheduled_prompts internal capability can create scheduled tasks themselves using the add_scheduled_job tool — a scheduled prompt that runs on a schedule inside the chat. This requires scheduled tasks to be enabled on the chat (the chat's scheduled_jobs_enabled flag).

This is useful when you want to set up recurring automation conversationally: ask the assistant to "check this feed every morning and summarise anything new", and it registers the scheduled task for you.

3. Manually, from the Chat Sidebar

You can also create and manage scheduled tasks directly in the chat's right sidebar: open the Scheduled Tasks tab and use Add a Scheduled Task. From the same tab you can edit, pause/resume, and delete existing scheduled tasks. See the User Interface guide for the tab's full description. (Creating scheduled tasks in a chat is governed by role permissions — see Roles and Permissions.)

Best Practices

From Creating Tasks:

  • Define the report format upfront. Scheduled runs happen without user interaction, so the output needs to be self-explanatory.
  • Use Memory for continuity. Let the AI remember previous runs to track trends and changes over time.
  • Set realistic schedules. Match the frequency to how often the underlying information actually changes.
  • Creating Tasks — Task components, including the Schedule field, and automation patterns
  • Tasks — Basic task concepts
  • Internal Capabilities — The scheduled_prompts capability and its tools
  • Memory — Persisting context between scheduled runs